Connect HubSpot to Todoist

Automate workflows between HubSpot and Todoist. No coding required.

What you can automate between HubSpot and Todoist

  • Create item when new contact created

    Add a new task, page, or item automatically when a new contact is added to your crm.

    Trigger
    New contact created in HubSpot
    Action
    Create item in Todoist

  • Create contact when new item created

    Add a new contact to your CRM automatically when a new task, page, or item is created.

    Trigger
    New item created in Todoist
    Action
    Create contact in HubSpot

  • Sync HubSpot changes to Todoist

    Keep Todoist updated when a new deal or opportunity is created.

    Trigger
    New deal created in HubSpot
    Action
    Update item in Todoist

What syncs between HubSpot and Todoist

Deal updates and contact changes in HubSpot create or update items in Todoist. Keep your project management aligned with your pipeline.

From HubSpot

  • Contacts
  • Deals / opportunities
  • Pipeline stages
  • Notes
  • Custom fields

To Todoist

  • Tasks
  • Pages / documents
  • Database items
  • Status updates
  • Assignees

How to connect HubSpot to Todoist

What you'll need

  • An active HubSpot account with API access enabled
  • An active Todoist account
  • A free Arahi AI account (sign up takes 30 seconds)
  • Admin or API access in HubSpot to authorize the connection

  1. Create your Arahi AI account

    Sign up at app.arahi.ai — it takes 30 seconds and starts a 7-day free trial.

  2. Authenticate HubSpot

    Grant Arahi read/write access to your contacts, deals, and pipeline data. You choose which objects the integration can access.

  3. Authenticate Todoist

    Grant Arahi access to your workspaces, databases, pages, and tasks. You select which workspaces the integration can read and write to.

  4. Choose your trigger

    Select the event that starts your workflow. Popular triggers include: new contact created in hubspot or new item created in todoist.

  5. Configure the action

    Define what happens when the trigger fires — for example, create item in todoist. Map the data fields between HubSpot and Todoist.

  6. Test and activate

    Run a test to confirm data flows correctly between HubSpot and Todoist, then toggle the workflow on. It runs 24/7 with automatic retries and error monitoring.

Why connect HubSpot and Todoist?

Manually moving data between HubSpot and Todoist is error-prone and eats into your team's productive hours. Connecting them through Arahi eliminates that overhead — events in one app trigger actions in the other automatically.

  • Auto-create Todoist tasks when HubSpot deals move to a new stage
  • Keep Todoist project boards aligned with your HubSpot sales pipeline
  • Assign Todoist onboarding tasks the moment a HubSpot deal is marked won
  • Give your delivery team Todoist visibility into HubSpot deal context without CRM access

Tips for your HubSpot + Todoist integration

  • Map your custom fields during setup so data lands in the right place
  • Map status fields carefully — naming conventions differ between tools
  • Use deal stage changes as triggers for the most impactful automations
  • Use database or project-specific triggers to avoid processing unrelated updates

Who uses the HubSpot + Todoist integration?

  • Sales reps tracking deal progress who rely on Todoist for productivity
  • Project management offices who need real-time data from HubSpot
  • Sales teams and project management offices collaborating across tools

Frequently asked questions

How do I connect HubSpot to Todoist?
Sign up for a free Arahi AI account, then click "Add Connection" to authenticate both HubSpot and Todoist via OAuth. Choose a workflow template — like syncing crm events to productivity actions — customize the field mapping, and activate. The entire setup takes under 5 minutes.
What can I automate between HubSpot and Todoist?
You can automate a wide range of workflows: sync new HubSpot events to Todoist actions, trigger Todoist updates when HubSpot data changes, create Todoist records from HubSpot events, and build conditional workflows with filters and field mapping. Each workflow runs 24/7 with automatic retries.
Is the HubSpot and Todoist integration free?
Arahi AI includes 100 free actions per month on the Starter plan — enough for most small teams. If your HubSpot-to-Todoist workflows need more volume, paid plans start at $49/month with unlimited workflows and priority execution.
Is my HubSpot data secure when connected to Todoist?
Yes. Arahi uses OAuth 2.0 for authentication — we never store your HubSpot or Todoist passwords. All data is encrypted in transit (TLS 1.3) and at rest (AES-256). Your crm data is only accessed when a workflow runs, and you can revoke access at any time from your Arahi dashboard.
Can I sync data both ways between HubSpot and Todoist?
Yes. You can set up workflows that trigger from either HubSpot or Todoist. For example, create a workflow where HubSpot events update Todoist, and a separate one where Todoist changes sync back to HubSpot. Each direction is configured independently so you have full control.
Do I need technical skills to connect HubSpot and Todoist?
No coding is required. Arahi's visual workflow builder lets you configure triggers, actions, and field mapping with clicks. If you can use HubSpot and Todoist, you can set up the integration. Most users are running their first workflow within 10 minutes.

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