Calendly Integration
Connect Calendly to Arahi's no-code AI agents and automate workflows in minutes.
About the Calendly integration
Calendly is automated scheduling software that takes the work out of connecting with others so you can accomplish more. Eliminate back-and-forth emails to find the perfect time. With Arahi AI, you can connect Calendly to Acuity Scheduling, Calendly, Google Calendar and 1,500+ other apps using AI-powered workflows. No coding required — set up triggers, actions, and intelligent automation in minutes.
- Category
- Calendar & Scheduling
- Authentication
- oauth
Calendly automation use cases
- Booked meeting → CRM activity
- Every Calendly booking logs itself as a CRM activity with agenda and prep attached.
- No-show rescue
- When a Calendly invitee no-shows, send a rebooking link with the right message tone.
- Prep brief auto-draft
- Draft a one-page prep brief before every Calendly meeting — company background, last touches, questions.
- Reminders via SMS
- Send reminder SMS through Twilio for Calendly bookings so no-show rates drop.
Calendly workflow examples
- Create Calendly share link from HubSpot deal
When a HubSpot deal moves to demo stage, Arahi AI calls Calendly Create share so the AE can send a tracked scheduling link in a single click.
HubSpot demo stage to Calendly Create share link.
- Handle no-shows with Create an invitee no-show
When a Calendly meeting has no attendee, Arahi AI runs Create an invitee no-show, logs it on the Salesforce opportunity, and schedules a follow-up.
Calendly missed meeting to Create an invitee no-show and Salesforce log.
- Issue fresh links via Create single use link
When a prospect replies on Gmail needing a new slot, Arahi AI runs Create single use scheduling link in Calendly and sends it with one-line context.
Gmail reschedule request to Calendly Create single use scheduling link.
Calendly actions
- Cancel event
- Permanently cancels an existing, active scheduled event by its `uuid`, optionally providing a `reason`, which may trigger notifications to invitees.
- Create an invitee no-show
- Marks an invitee, identified by their existing and valid uri, as a 'no show' for a scheduled event.
- Create One-Off Event Type
- Creates a temporary calendly one-off event type for unique meetings outside regular availability, requiring valid host/co-host uris, a future date/range for `date setting`, and a positive `duration`.
- Create scheduling link
- Create a single-use scheduling link. creates a scheduling link that can be used to book an event. the link allows invitees to schedule up to the specified maximum number of events. once the limit is reached, the link becomes inactive.
- Create share
- Creates a customizable, one-time share link for a calendly event type, allowing specific overrides to its settings (e.g., duration, availability, location) without altering the original event type.
- Create single use scheduling link
- Creates a one-time, single-use scheduling link for an active calendly event type, expiring after one booking.
- Create webhook subscription
- Creates a calendly webhook subscription to notify a specified `url` (which must be a publicly accessible https endpoint) for selected `events` within a given `organization` and `scope`.
- Delete invitee data
- Permanently removes all invitee data associated with the provided emails from past organization events, for data privacy compliance (requires enterprise subscription; deletion may take up to one week).
- Delete invitee no show
- Deletes an invitee no-show record by its `uuid` to reverse an invitee's 'no-show' status; the `uuid` must refer to an existing record.
- Delete scheduled event data
- For enterprise users, initiates deletion of an organization's scheduled event data between a `start time` and `end time` (inclusive, where `start time` must be <= `end time`); actual data deletion may take up to 7 days to complete.
- Delete webhook subscription
- Deletes an existing webhook subscription to stop calendly sending event notifications to its registered callback url; this operation is idempotent.
- Get current user
- Retrieves detailed information about the currently authenticated calendly user.
- Get event
- Use to retrieve a specific calendly scheduled event by its uuid, provided the event exists in the user's calendly account.
- Get event invitee
- Retrieves detailed information about a specific invitee of a scheduled event, using their unique uuids.
- Get event type
- Retrieves details for a specific calendly event type, identified by its uuid, which must be valid and correspond to an existing event type.
- Get group
- Retrieves all attributes of a specific calendly group by its uuid; the group must exist.
- Get group relationship
- Retrieves a specific calendly group relationship by its valid and existing uuid, providing details on user-group associations and membership.
- Get invitee no show
- Retrieves details for a specific invitee no show record by its uuid; an invitee no show is marked when an invitee does not attend a scheduled event.
- Get organization invitation
- Retrieves a specific calendly organization invitation using its uuid and the parent organization's uuid.
- Get organization membership
- Retrieves a specific calendly organization membership by its uuid, returning all its attributes.
- Get routing form
- Retrieves a specific routing form by its uuid, providing its configuration details including questions and routing logic.
- Get user
- Retrieves comprehensive details for an existing calendly user.
- Get user availability schedule
- Retrieves an existing user availability schedule by its uuid; this schedule defines the user's default hours of availability.
- Get webhook subscription
- Retrieves the details of an existing webhook subscription, identified by its uuid, including its callback url, subscribed events, scope, and state.
- Invite user to organization
- Invites a user to the specified calendly organization by email, if they aren't already a member and lack a pending invitation to it.
- List activity log entries
- Retrieves a list of activity log entries for a specified calendly organization (requires an active enterprise subscription), supporting filtering, sorting, and pagination.
- List event invitees
- Retrieves a list of invitees for a specified calendly event uuid, with options to filter by status or email, and sort by creation time.
- List events
- Retrieves a list of scheduled calendly events; requires `user`, `organization`, `group`, or `invitee email` for scope, and admin rights may be needed when filtering by `organization` or `group`.
- List event type available times
- Fetches available time slots for a calendly event type within a specified time range; results are not paginated.
- List event type hosts
- Retrieves a list of hosts (users) assigned to a specific, existing calendly event type, identified by its uri.
- List group relationships
- Retrieves a list of group relationships defining an owner's role (e.g., member, admin) within a group; an owner can have one membership per group but multiple admin roles across different groups.
- List groups
- Returns a list of groups for a specified calendly organization uri, supporting pagination.
- List organization invitations
- Retrieves a list of invitations for a specific organization, identified by its uuid.
- List organization memberships
- Retrieves a list of organization memberships.
- List outgoing communications
- Retrieves a list of outgoing sms communications for a specified organization; requires an enterprise subscription and if filtering by creation date, both `min created at` and `max created at` must be provided to form a valid range.
- List routing forms
- Retrieves routing forms for a specified organization; routing forms are questionnaires used to direct invitees to appropriate booking pages or external urls.
- List user availability schedules
- Retrieves all availability schedules for the specified calendly user.
- List user busy times
- Fetches a user's busy time intervals (internal and external calendar events) in ascending order for a period up to 7 days; keyset pagination is not supported.
- List user event types
- Retrieves event types for a user or organization; requires either the `user` or `organization` uri.
- List webhook subscriptions
- Retrieves webhook subscriptions for a calendly organization; `scope` determines if `user` or `group` uri is also required for filtering.
- Remove user from organization
- Removes a user (who is not an owner) from an organization by their membership uuid, requiring administrative privileges.
- Revoke a user's organization invitation
- Revokes a pending and revokable (not yet accepted or expired) organization invitation using its uuid and the organization's uuid, rendering the invitation link invalid.